Report to the Childhood Development Initiative on Archiving of C.D.I. Data

This report presents the ethical and legal issues involved in depositing data-sets of research for secondary use in Ireland

Curating E-Mails; A life-cycle approach to the management and preservation of e-mail messages

E-mail forms the backbone of communications in many modern institutions and organisations and is a valuable type of organisational, cultural, and historical record. Successful management and preservation of valuable e-mail messages and collections is therefore vital if organisational accountability is to be achieved and historical or cultural memory retained for the future. This requires attention by all stakeholders across the entire life-cycle of the e-mail records. This instalment of the Digital Curation Manual reports on the several issues involved in managing and curating e-mail messages for both current and future use. Although there is no 'one-size-fits-all' solution, this instalment outlines a generic framework for e-mail curation and preservation, provides a summary of current approaches, and addresses the technical, organisational and cultural challenges to successful e-mail management and longer-term curation.

Long Term Preservation

Electronic Records: A Workbook For Archivists (ICA Study no. 16 ) is a manual produced by the ICA Committee on Current Records in an Electronic Environment (CER, 2000-2004). It addresses the consequences of the fact that, throughout the world, records of all sorts are increasingly produced in electronic form. It takes a practical approach to managing and preserving electronic records throughout their lifecycle. This chapter (Chapter 5) deals with long-term preservation

Keeping Research Data Safe 2: Final Report

The first Keeping Research Data Safe study funded by JISC made a major contribution to understanding of long-term preservation costs for research data by developing a cost model and indentifying cost variables for preserving research data in UK universities (Beagrie et al, 2008). However it was completed over a very constrained timescale of four months with little opportunity to follow up other major issues or sources of preservation cost information it identified. It noted that digital preservation costs are notoriously difficult to address in part because of the absence of good case studies and longitudinal information for digital preservation costs or cost variables. In January 2009 JISC issued an ITT for a study on the identification of long-lived digital datasets for the purposes of cost analysis. The aim of this work was to provide a larger body of material and evidence against which existing and future data preservation cost modelling exercises could be tested and validated. The proposal for the KRDS2 study was submitted in response by a consortium consisting of 4 partners involved in the original Keeping Research Data Safe study (Universities of Cambridge and Southampton, Charles Beagrie Ltd, and OCLC Research) and 4 new partners with significant data collections and interests in preservation costs (Archaeology Data Service, University of London Computer Centre, University of Oxford, and the UK Data Archive). A range of supplementary materials in support of this main report have been made available on the KRDS2 project website at http://www.beagrie.com/jisc.php. That website will be maintained and continuously updated with future work as a resource for KRDS users

Critique of Architectures for Long-Term Digital Preservation

Evolving technology and fading human memory threaten the long-term intelligibility of many kinds of documents. Furthermore, some records are susceptible to improper alterations that make them untrustworthy. Trusted Digital Repositories (TDRs) and Trustworthy Digital Objects (TDOs) seem to be the only broadly applicable digital preservation methodologies proposed. We argue that the TDR approach has shortfalls as a method for long-term digital preservation of sensitive information. Comparison of TDR and TDO methodologies suggests differentiating near-term preservation measures from what is needed for the long term. TDO methodology addresses these needs, providing for making digital documents durably intelligible. It uses EDP standards for a few file formats and XML structures for text documents. For other information formats, intelligibility is assured by using a virtual computer. To protect sensitive information—content whose inappropriate alteration might mislead its readers, the integrity and authenticity of each TDO is made testable by embedded public-key cryptographic message digests and signatures. Key authenticity is protected recursively in a social hierarchy. The proper focus for long-term preservation technology is signed packages that each combine a record collection with its metadata and that also bind context—Trustworthy Digital Objects.

Digitally Archiving Architectural Models and Exhibition Designs: The Case of an Art Museum

[Excerpt] In 2013, a medium-sized art museum located in the Northeast United States received a grant to plan for an electronic records repository. This museum will be referred to here as USAM for brevity. Working as the electronic records consultant on this project, the first major task was to research and inventory the electronic records being created and already existing at the museum, which necessitated scans of network storage, focus groups with departmental staff, and investigations of media included in the physical archives. In engaging in this research process, certain document types were expected, such as image files, word processed documents and spreadsheets. Although documents of these types were indeed plentiful, an extensive quantity of digitally produced two-dimensional drawings (2D) and three-dimensional models (3D) were found. Specifically, over 37,000 CAD drawings were unearthed during a network storage inventory project, as well as over 6,000 3D models. These files originate primarily in VectorWorks (and its predecessor MiniCAD), AutoCAD, and Rhinoceros. Given the quantity of digitally produced models and drawings existing at USAM, and the need to plan for an electronic records repository, this project is motivated by the following question: By what methods can two-dimensional CAD drawings (2D) and three-dimensional (3D) models be digitally archived for long term preservation and access? To answer this question, a review of the relevant literature is first presented, which explores the methods that have been developed for archiving architectural models and exhibition designs. Second, the study methods are presented, which include more detail on the context as well the archiving tests that were conducted. The paper concludes with results and conclusions regarding how architectural models and exhibitions designs are archived at USAM

A Guide to Distributed Digital Preservation

This volume is devoted to the broad topic of distributed digital preservation, a still-emerging field of practice for the cultural memory arena. Replication and distribution hold out the promise of indefinite preservation of materials without degradation, but establishing effective organizational and technical processes to enable this form of digital preservation is daunting. Institutions need practical examples of how this task can be accomplished in manageable, low-cost ways."--P. [4] of cove

Digital Preservation Services : State of the Art Analysis

Research report funded by the DC-NET project.An overview of the state of the art in service provision for digital preservation and curation. Its focus is on the areas where bridging the gaps is needed between e-Infrastructures and efficient and forward-looking digital preservation services. Based on a desktop study and a rapid analysis of some 190 currently available tools and services for digital preservation, the deliverable provides a high-level view on the range of instruments currently on offer to support various functions within a preservation system.European Commission, FP7peer-reviewe