Operating room planning and scheduling: A literature review.

This paper provides a review of recent research on operating room planning and scheduling. We evaluate the literature on multiple fields that are related to either the problem setting (e.g. performance measures or patient classes) or the technical features (e.g. solution technique or uncertainty incorporation). Since papers are pooled and evaluated in various ways, a diversified and detailed overview is obtained that facilitates the identification of manuscripts related to the reader's specific interests. Throughout the literature review, we summarize the significant trends in research on operating room planning and scheduling and we identify areas that need to be addressed in the future.Health care; Operating room; Scheduling; Planning; Literature review;

Optimizing Operating Room Throughput

Practice Problem: Throughput is an instrumental aspect for hospitals to maximize patient capacity; therefore, methods to improve patient flow should be consistently implemented. Surgical areas are a major contributor to inpatient admissions and the subsequent revenue; however, without the appropriate oversight, patient throughput can be negatively impacted. PICOT: The PICOT question that guided this project was: In operating room patients who require inpatient admission (P), how does the implementation of a standardized bed flow process (I), compared to the current methods for care transitions (C), reduce perioperative delays and improve hospital financial metrics (O), over a three-month period (T)? Evidence: A review of the evidence revealed that streamlining operating room throughput was essential to the quality of clinical care and patient safety as well as to improve efficiencies associated with patient volumes, lengths of stay and hospital census. Intervention: A dedicated bed flow manager was implemented in the project setting with the overall goal to enhance throughput measures within the operating room. Outcome: While the intervention did not achieve statistical significance as determined by the data analysis, the results did demonstrate clinical significance as the organization was able to maximize capacity and throughput during the Covid-19 pandemic. Conclusion: The addition of a dedicated surgical bed flow manager was beneficial to the optimization, standardization and systemization of the perioperative throughput process

Integral resource capacity planning for inpatient care services based on hourly bed census predictions

The design and operations of inpatient care facilities are typically largely historically shaped. A better match with the changing environment is often possible, and even inevitable due to the pressure on hospital budgets. Effectively organizing inpatient care requires simultaneous consideration of several interrelated planning issues. Also, coordination with upstream departments like the operating theater and the emergency department is much-needed. We present a generic analytical approach to predict bed census on nursing wards by hour, as a function of the Master Surgical Schedule (MSS) and arrival patterns of emergency patients. Along these predictions, insight is gained on the impact of strategic (i.e., case mix, care unit size, care unit partitioning), tactical (i.e., allocation of operating room time, misplacement rules), and operational decisions (i.e., time of admission/discharge). The method is used in the Academic Medical Center Amsterdam as a decision support tool in a complete redesign of the inpatient care operations

Flexible nurse staffing based on hourly bed census predictions

Workload on nursing wards depends highly on patient arrivals and patient lengths of stay, which are both inherently variable. Predicting this workload and staffing nurses accordingly is essential for guaranteeing quality of care in a cost effective manner. This paper introduces a stochastic method that uses hourly census predictions to derive efficient nurse staffing policies. The generic analytic approach minimizes staffing levels while satisfying so-called nurse-to-patient ratios. In particular, we explore the potential of flexible staffing policies which allow hospitals to dynamically respond to their fluctuating patient population by employing float nurses. The method is applied to a case study of the surgical inpatient clinic of the Academic Medical Center (AMC) Amsterdam. This case study demonstrates the method's potential to study the complex interaction between staffing requirements and several interrelated planning issues such as case mix, care unit partitioning and size, and surgical block planning. Inspired by the numerical results, the AMC decided that this flexible nurse staffing methodology will be incorporated in the redesign of the inpatient care operations during the upcoming years

Essays On Perioperative Services Problems In Healthcare

One of the critical challenges in healthcare operations management is to efficiently utilize the expensive resources needed while maintaining the quality of care provided. Simulation and optimization methods can be effectively used to provide better healthcare services. This can be achieved by developing models to minimize patient waiting times, minimize healthcare supply chain and logistics costs, and maximize access. In this proposal, we study some of the important problems in healthcare operations management. More specifically, we focus on perioperative services and study scheduling of operating rooms (ORs) and management of necessary resources such as staff, equipment, and surgical instruments. We develop optimization and simulation methods to coordinate material handling decisions, inventory management, and OR scheduling. In Chapter 1 of this dissertation, we investigate material handling services to improve the flow of surgical materials in hospitals. The ORs require timely supply of surgical materials such as surgical instruments, linen, and other additional equipment required to perform the surgeries. The availability of surgical instruments at the right location is crucial to both patient safety and cost reduction in hospitals. Similarly, soiled material must also be disposed of appropriately and quickly. Hospitals use automated material handling systems to perform these daily tasks, minimize workforce requirements, reduce risk of contamination, and reduce workplace injuries. Most of the literature related to AGV systems focuses on improving their performance in manufacturing settings. In the last 20 years, several articles have addressed issues relevant to healthcare systems. This literature mainly focuses on improving the design and management of AGV systems to handle the specific challenges faced in hospitals, such as interactions with patients, staff, and elevators; adhering to safety standards and hygiene, etc. In Chapter 1, we focus on optimizing the delivery of surgical instrument case carts from material departments to ORs through automated guided vehicles (AGV). We propose a framework that integrates data analysis with system simulation and optimization. We test the performance of the proposed framework through a case study developed using data from a partnering hospital, Greenville Memorial Hospital (GMH) in South Carolina. Through an extensive set of simulation experiments, we investigate whether performance measures, such as travel time and task completion time, improve after a redesign of AGV pathways. We also study the impact of fleet size on these performance measures and use simulation-optimization to evaluate the performance of the system for different fleet sizes. A pilot study was conducted at GMH to validate the results of our analysis. We further evaluated different policies for scheduling the material handling activities to assess their impact on delays and the level of inventory required. Reducing the inventory level of an instrument may negatively impact the flexibility in scheduling surgeries, cause delays, and therefore, reduce the service level provided. On the other hand, increasing inventory levels may not necessarily eliminate the delays since some delays occur because of inefficiencies in the material handling processes. Hospitals tend to maintain large inventories to ensure that the required instruments are available for scheduled surgery. Typically, the inventory level of surgical instruments is determined by the total number of surgeries scheduled in a day, the daily schedule of surgeries that use the same instrument, the processing capacity of the central sterile storage division (CSSD), and the schedule of material handling activities. Using simulation-optimization tools, we demonstrate that integrating decisions of material handling activities with inventory management has the potential to reduce the cost of the system. In Chapter 2 we focus on coordinating OR scheduling decisions with efficient management of surgical instruments. Hospitals pay more attention to OR scheduling. This is because a large portion of hospitals\u27 income is due to surgical procedures. Inventory management of decisions follows the OR schedules. Previous work points to the cost savings and benefits of optimizing the OR scheduling process. However, based on our review of the literature, only a few articles discuss the inclusion of instrument inventory-related decisions in OR schedules. Surgical instruments are classified as (1) owned by the hospital and (2) borrowed from other hospitals or vendors. Borrowed instruments incur rental costs that can be up to 12-25\% of the listed price of the surgical instrument. A daily schedule of ORs determines how many rental instruments would be required to perform all surgeries in a timely manner. A simple strategy used in most hospitals is to first schedule the ORs, followed by determining the instrument assignments. However, such a strategy may result in low utilization of surgical instruments owned by hospitals. Furthermore, creating an OR schedule that efficiently uses available surgical instruments is a challenging problem. The problem becomes even more challenging in the presence of material handling delays, stochastic demand, and uncertain surgery duration. In this study, we propose an alternative scheduling strategy in which the OR scheduling and inventory management decisions are coordinated. More specifically, we propose a mixed-integer programming model that integrates instrument assignment decisions with OR scheduling to minimize costs. This model determines how many ORs to open, determines the schedule of ORs, and also identifies the instrument assignments for each surgery. If the level of instrument inventory cannot meet the surgical requirements, our model allows instruments to be rented at a higher cost. We introduce and evaluate the solution methods for this problem. We propose a Lagrangean decomposition-based heuristic, which is an iterative procedure. This heuristic separates the scheduling problem from the inventory assignment problem. These subproblems are computationally easier to solve and provide a lower bound on the optimal cost of the integrated OR scheduling problem. The solution of the scheduling subproblem is used to generate feasible solutions in every iteration. We propose two alternatives to find feasible solutions to our problem. These alternatives provide an upper bound on the cost of the integrated scheduling problem. We conducted a thorough sensitivity analysis to evaluate the impact of different parameters, such as the length of the scheduling horizon, the number of ORs that can be used in parallel, the number of surgeries, and various cost parameters on the running time and quality of the solution. Using a case study developed at GMH, we demonstrate that integrating OR scheduling decisions with inventory management has the potential to reduce the cost of the system. The objective of Chapter 3 is to develop quick and efficient algorithms to solve the integrated OR scheduling and inventory management problem, and generate optimal/near-optimal solutions that increase the efficiency of GMH operations. In Chapter 2, we introduced the integrated OR scheduling problem which is a combinatorial optimization problem. As such, the problem is challenging to solve. We faced these challenges when trying to solve the problem directly using the Gurobi solver. The solutions obtained via construction heuristics were much farther from optimality while the Lagrangean decomposition-based heuristics take several hours to find good solutions for large-sized problems. In addition, those methods are iterative procedures and computationally expensive. These challenges have motivated the development of metaheuristics to solve OR scheduling problems, which have been shown to be very effective in solving other combinatorial problems in general and scheduling problems in particular. In Chapter 3, we adopt a metaheuristic, Tabu search, which is a versatile heuristic that is used to solve many different types of scheduling problems. We propose an improved construction heuristic to generate an initial solution. This heuristic identifies the number if ORs to be used and then the assignment of surgeries to ORs. In the second step, this heuristic identifies instrument-surgery assignments based on a first-come, first-serve basis. The proposed Tabu search method improves upon this initial solution. To explore different areas of the feasible region, we propose three neighborhoods that are searched one after the other. For each neighborhood, we create a preferred attribute candidate list which contains solutions that have attributes of good solutions. The solutions on this list are evaluated first before examining other solutions in the neighborhood. The solutions obtained with Tabu search are compared with the lower and upper bounds obtained in Chapter \ref{Ch2}. Using a case study developed at GMH, we demonstrate that high-quality solutions can be obtained by using very little computational time

The Impact of Block Scheduling and Release Time on Operating Room Efficiency

Planning for sufficient surgical capacity at a hospital requires that many tactical and operational decisions be made before the day of surgery. Typically, blocks of time in operating rooms (ORs) are assigned and specific surgical cases are placed in rooms. The hospital monitors utilization to determine the schedule\u27s effectiveness in balancing the risk of overtime with idle time. In this thesis, we will examine how adjusting schedule risk ratios and penalty values, and providing shared, open posting time affected the hospital\u27s ability to identify an efficient but high quality and low cost block schedule. The proposed schedules were tested by assigning surgical cases to ORs and simulating the schedule\u27s performance using recent data from a local hospital. We also show how scheduling accuracy can impact the performance level of the schedules proposed. Once the schedule has been set, the use of block release time is investigated in order to provide insight on how to better fill these ORs and increase utilization levels. Release policies are simulated based on various surgery arrival distributions, capacity levels, and case durations. We will show how different policies involving assigned and open posting rooms impact utilization levels, number of cases not fit into the schedule, and number of cases posted after the block release time

TRADE-OFF BALANCING FOR STABLE AND SUSTAINABLE OPERATING ROOM SCHEDULING

The implementation of the mandatory alternative payment model (APM) guarantees savings for Medicare regardless of participant hospitals ability for reducing spending that shifts the cost minimization burden from insurers onto the hospital administrators. Surgical interventions account for more than 30% and 40% of hospitals total cost and total revenue, respectively, with a cost structure consisting of nearly 56% direct cost, thus, large cost reduction is possible through efficient operation management. However, optimizing operating rooms (ORs) schedules is extraordinarily challenging due to the complexities involved in the process. We present new algorithms and managerial guidelines to address the problem of OR planning and scheduling with disturbances in demand and case times, and inconsistencies among the performance measures. We also present an extension of these algorithms that addresses production scheduling for sustainability. We demonstrate the effectiveness and efficiency of these algorithms via simulation and statistical analyses

Performance analysis and scheduling strategies for ambulatory surgical facilities

Ambulatory surgery is a procedure that does not require an overnight hospital stay and is cost effective and efficient. The goal of this research is to develop an ASF operational model which allows management to make key decisions. This research develops and utilizes the simulation software ARENA based model to accommodate: (a) Time related uncertainties – Three system uncertainties characterize the problem (ii) Surgery time variance (ii) Physician arrival delay and (iii) Patient arrival delay; (b) Resource Capture Complexities – Patient flows vary significantly and capture/utilize both staffing and/or physical resources at different points and varying levels; and (c) Processing Time Differences – Patient care activities and surgical operation times vary by type and have a high level of variance between patient acuity within the same surgery type. A multi-dimensional ASF non-clinical performance objective is formulated and includes: (i) Fixed Labor Costs – regular time staffing costs for two nurse groups and medical/tech assistants, (i i) Overtime Labor Costs – staffing costs beyond the regular schedule, (i i i) Patient Delay Penalty – Imputed costs of waiting time experienced patients, and (iv) Physician Delay Penalty – Imputed costs of physicians having to delay surgical procedures due to ASF causes (limited staffing, patient delays, blocked OR, etc.). Three ASF decision problems are studied: (i) Optimize Staffing Resources Levels - Variations in staffing levels though are inversely related to patient waiting times and physician delays. The decision variable is the number of staff for three resource groups, for a given physician assignment and surgery profile. The results show that the decision space is convex, but decision robustness varies by problem type. For the problems studied the optimal levels provided 9% to 28% improvements relative to the baseline staffing level. The convergence rate is highest for less than optimal levels of Nurse-A. The problem is thus amenable to a gradient based search. (ii) Physician Block Assignment - The decision variables are the block assignments and the patient arrivals by type in each block. Five block assignment heuristics are developed and evaluated. Heuristic #4 which utilizes robust activity estimates (75% likelihood) and generates an asymmetrical resource utilization schedule, is found to be statistically better or equivalent to all other heuristics for 9 out of the 10 problems and (iii) Patient Arrival Schedule – Three decision variables in the patient arrival control (a) Arrival time of first patient in a block (b) The distribution and sequence of patients for each surgery type within the assigned windows and (c) The inter arrival time between patients, which could be constant or varying. Seven scheduling heuristics were developed and tested. Two heuristics one based on Palmers Rule and the other based on the SPT (Shortest Processing Time) Rule gave very strong results