Facilitating Sensemaking in Organizations Through Social Navigation Systems

In the dynamic and uncertain contemporary business environment, sensemaking in organizations is critical to their success and survival. While Internet-based systems are believed to play a key role in providing external information for this process, there is scare knowledge concerning how it can be achieved. This paper provides a theoretical model that examines why and how the application of social navigation systems (SNS) facilitates sensemaking in organizations. It is hypothesized that SNS contributes to sensemaking by facilitating each of its sub processes: it enhances information quality, facilitates the interpretation of the information, and contributes to information and meaning sharing among managers. This paper contributes to existing literature by expanding our understanding of sensemaking process in organizations and how information technology can support it

Design as communication in micro-strategy — strategic sensemaking and sensegiving mediated through designed artefacts.

This paper relates key concepts of strategic cognition in microstrategy to design practice. It considers the potential roles of designers' output in strategic sensemaking and sensegiving. Designed artifacts play well-known roles as communication media; sketches, renderings, models, and prototypes are created to explore and test possibilities and to communicate these options within and outside the design team. This article draws on design and strategy literature to propose that designed artifacts can and do play a role as symbolic communication resources in sensemaking and sensegiving activities that impact strategic decision making and change. Extracts from interviews with three designers serve as illustrative examples. This article is a call for further empirical exploration of such a complex subject

Energizing middle managers' practice in organizational learning

Purpose This paper aims to consider middle managers' influence on organizational learning by exploring how they cope with demands and tensions in their role and whether their practice affects available team energy. Design/methodology/approach In total, 43 managers from three large organizations involved in major change assessed their group's energy using a tested and validated instrument, the OEQ12©. This generated six distinct categories of team energy, from highly productive to corrosive. Thirty-four of these managers, spread across the six categories, completed a Twenty Statements Test and a follow-up interview to explore their cognitive, affective and behavioural responses to coping with resource constraints and tensions in their role. Findings The research provides preliminary insights into what distinguishes a middle manager persona co-ordinating teams with highly productive energy from those managing groups with less available energy to engage with knowledge and learning. It considers why these distinctions may affect collective sensitivities in the organizational learning process. Research limitations/implications Informants were not equally distributed across the six team energy categories; therefore, some middle manager personas are more indicative than others. Practical implications This research suggests areas where middle manager development could potentially improve organizational learning. Originality/value This study offers early empirical evidence that middle managers' orientation to their role is entangled with the process of energizing their teams in organizational learning during change

Knowledge Cartography: Software tools and mapping techniques

Knowledge Cartography is the discipline of mapping intellectual landscapes.The focus of this book is on the process by which manually crafting interactive, hypertextual maps clarifies one’s own understanding, as well as communicating it.The authors see mapping software as a set of visual tools for reading and writing in a networked age. In an information ocean, the primary challenge is to find meaningful patterns around which we can weave plausible narratives. Maps of concepts, discussions and arguments make the connections between ideas tangible and disputable. With 17 chapters from the leading researchers and practitioners, the reader will find the current state–of-the-art in the field. Part 1 focuses on educational applications in schools and universities, before Part 2 turns to applications in professional communitie

Critical Review of Organization-Technology Sensemaking: Towards Technology Materiality, Discovery and Action

More than two decades of sensemaking research has brought thorough knowledge of how people understand organisational phenomena and attach meaning to them. This stream of research explores varied social and cognitive aspects of the process in the context of organisations and information technology (IT). However, such a large body of literature exhibits some significant shortcomings: there is a lack of IT materiality; a neglect of the discovery aspect of perception; and a lack of action orientation. So, there is limited understanding of the role that the material artefact plays in shaping users’ sensemaking of new IT, as well as how users’ actions affect their sensemaking. Moreover, while the literature mostly focuses on sensemaking as the creation of new meanings to rationalise user experiences, it neglects the discovery aspect of sensemaking that refers to perception of the meaning already available. To address these issues, this article provides a thorough review of the literature on organisation-technology sensemaking and synthesises our current understanding of the phenomenon. It then analyses the major shortcomings in our knowledge and highlights the need to address those shortcomings. It subsequently discusses an ecological approach consistent with the tenets of critical realism that can address some of the existing shortcomings

Emotionally sustainable change: two frameworks to assist with transition

Earlier research (Leybourne, 2007; Robinson and Griffiths, 2005; Stensaker et al., 2002) has identified that assisting employees to cope with change can be beneficial in ensuring that change initiatives are more effective. This paper considers two frameworks from outside the 'traditional' change literature that can assist in coping with change and that have been recognised for many years, but which are arguably under-utilised in assisting employees through the behavioural, and particularly the emotional journey through organisational change. Bridges' (1991) transition framework and the Kubler-Ross (1969) Grief Cycle are examined in turn, and each is critically appraised to identify the benefits, or otherwise, of what they offer to assist employees to cope with change, and managers to manage that coping element of change management. The outcomes suggest that both frameworks are beneficial to change practitioners, and can assist in supporting employees through the transition from one organisational state to another

Enterprise 2.0: Collaboration and Knowledge Emergence as a Business Web Strategy Enabler

The Web is becoming in many respects a powerful tool for supporting business strategy as companies are quickly becoming more and more reliant on new Web-based technologies to capitalize on new business opportunities. However, this introduces additional managerial problems and risks that have to be taken into consideration, if they are not to be left behind. In this chapter we explore the Web’s present and future potential in relation to information sharing, knowledge management, innovation management, and the automation of cross-organizational business transactions. The suggested approach will provide entrepreneurs, managers, and IT leaders with guidance on how to adopt the latest Web 2.0-based technologies in their everyday work with a view to setting up a business Web strategy. Specifically, Enterprise 2.0 is presented as a key enabler for businesses to expand their ecosystems and partnerships. Enterprise 2.0 also acts as a catalyst for improving innovation processes and knowledge work

“Seafarers should be navigating by the stars”: barriers to usability in ship bridge design

Navigating a ship is a complex task that requires close interaction between navigators and technology available on the ship’s bridge. The quality of this interaction depends on human and organisational factors, but also on technological design. This is recognized by the International Maritime Organization (IMO) through the SOLAS V/15 regulation that requires human factor considerations in bridge design. The objective of this paper is to investigate how tensions between the main stakeholders’ interests and perspectives in ship bridge design may influence the achievement of the goals set forth in the SOLAS V/15 regulation. This objective is explored through a qualitative study in the maritime industry, involving seafarers, shipowners, and equipment manufacturers. We find suboptimal ship bridge design usability to be connected to structural characteristics of the maritime sector, where different aims and perspectives between core stakeholders impairs alignment with respect to conception of work-as-done in the operative environment. We also find that profitability is a major driver for the blunt end stakeholders, for whom the relation between usability and profitability is perceived as a trade-off rather than of synergy. We conclude that there is a need to develop processes, enablers, and management tools to (1) update the understanding of the professional competence needed in the technology dense work environment on ship bridges today; (2) strengthen the maritime stakeholders’ awareness of the advantages of human-centred design (HCD) which are both operator well-being and system performance; (3) enable implementation of HCD into existing design and development processes; (4) provide metrics for business cases enabling informed ergonomic investment decisions.publishedVersio

Making Representations Matter: Understanding Practitioner Experience in Participatory Sensemaking

Appropriating new technologies in order to foster collaboration and participatory engagement is a focus for many fields, but there is relatively little research on the experience of practitioners who do so. The role of technology-use mediators is to help make such technologies amenable and of value to the people who interact with them and each other. When the nature of the technology is to provide textual and visual representations of ideas and discussions, issues of form and shaping arise, along with questions of professional ethics. This thesis examines such participatory representational practice, specifically how practitioners make participatory visual representations (pictures, diagrams, knowledge maps) coherent, engaging and useful for groups tackling complex societal and organizational challenges. This thesis develops and applies a method to analyze, characterize, and compare instances of participatory representational practice in such a way as to highlight experiential aspects such as aesthetics, narrative, improvisation, sensemaking, and ethics. It extends taxonomies of such practices found in related research, and contributes to a critique of functionalist or techno-rationalist approaches to studying professional practice. It studies how fourteen practitioners using a visual hypermedia tool engaged participants with the hypermedia representations, and the ways they made the representations matter to the participants. It focuses on the sensemaking challenges that the practitioners encountered in their sessions, and on the ways that the form they gave the visual representations (aesthetics) related to the service they were trying to provide to their participants. Qualitative research methods such as grounded theory are employed to analyze video recordings of the participatory representational sessions. Analytical tools were developed to provide a multi-perspective view on each session. Conceptual and normative frameworks for understanding the practitioner experience in participatory representational practice in context, especially in terms of aesthetics, ethics, narrative, sensemaking, and improvisation, are proposed. The thesis places these concerns in context of other kinds of facilitative and mediation practices as well as research on reflective practice, aesthetic experience, critical HCI, and participatory design

Making Sense of Document Collections with Map-Based Visualizations

As map-based visualizations of documents become more ubiquitous, there is a greater need for them to support intellectual and creative high-level cognitive activities with collections of non-cartographic materials -- documents. This dissertation concerns the conceptualization of map-based visualizations as tools for sensemaking and collection understanding. As such, map-based visualizations would help people use georeferenced documents to develop understanding, gain insight, discover knowledge, and construct meaning. This dissertation explores the role of graphical representations (such as maps, Kohonen maps, pie charts, and other) and interactions with them for developing map-based visualizations capable of facilitating sensemaking activities such as collection understanding. While graphical representations make document collections more perceptually and cognitively accessible, interactions allow users to adapt representations to users’ contextual needs. By interacting with representations of documents or collections and being able to construct representations of their own, people are better able to make sense of information, comprehend complex structures, and integrate new information into their existing mental models. In sum, representations and interactions may reduce cognitive load and consequently expedite the overall time necessary for completion of sensemaking activities, which typically take much time to accomplish. The dissertation proceeds in three phases. The first phase develops a conceptual framework for translating ontological properties of collections to representations and for supporting visual tasks by means of graphical representations. The second phase concerns the cognitive benefits of interaction. It conceptualizes how interactions can help people during complex sensemaking activities. Although the interactions are explained on the example of a prototype built with Google Maps, they are independent iv of Google Maps and can be applicable to various other technologies. The third phase evaluates the utility, analytical capabilities and usability of the additional representations when users interact with a visualization prototype – VIsual COLlection EXplorer. The findings suggest that additional representations can enhance understanding of map-based visualizations of library collections: specifically, they can allow users to see trends, gaps, and patterns in ontological properties of collections