Characterizing and Predicting Email Deferral Behavior

Email triage involves going through unhandled emails and deciding what to do with them. This familiar process can become increasingly challenging as the number of unhandled email grows. During a triage session, users commonly defer handling emails that they cannot immediately deal with to later. These deferred emails, are often related to tasks that are postponed until the user has more time or the right information to deal with them. In this paper, through qualitative interviews and a large-scale log analysis, we study when and what enterprise email users tend to defer. We found that users are more likely to defer emails when handling them involves replying, reading carefully, or clicking on links and attachments. We also learned that the decision to defer emails depends on many factors such as user's workload and the importance of the sender. Our qualitative results suggested that deferring is very common, and our quantitative log analysis confirms that 12% of triage sessions and 16% of daily active users had at least one deferred email on weekdays. We also discuss several deferral strategies such as marking emails as unread and flagging that are reported by our interviewees, and illustrate how such patterns can be also observed in user logs. Inspired by the characteristics of deferred emails and contextual factors involved in deciding if an email should be deferred, we train a classifier for predicting whether a recently triaged email is actually deferred. Our experimental results suggests that deferral can be classified with modest effectiveness. Overall, our work provides novel insights about how users handle their emails and how deferral can be modeled

Learning with Weak Supervision for Email Intent Detection

Email remains one of the most frequently used means of online communication. People spend a significant amount of time every day on emails to exchange information, manage tasks and schedule events. Previous work has studied different ways for improving email productivity by prioritizing emails, suggesting automatic replies or identifying intents to recommend appropriate actions. The problem has been mostly posed as a supervised learning problem where models of different complexities were proposed to classify an email message into a predefined taxonomy of intents or classes. The need for labeled data has always been one of the largest bottlenecks in training supervised models. This is especially the case for many real-world tasks, such as email intent classification, where large scale annotated examples are either hard to acquire or unavailable due to privacy or data access constraints. Email users often take actions in response to intents expressed in an email (e.g., setting up a meeting in response to an email with a scheduling request). Such actions can be inferred from user interaction logs. In this paper, we propose to leverage user actions as a source of weak supervision, in addition to a limited set of annotated examples, to detect intents in emails. We develop an end-to-end robust deep neural network model for email intent identification that leverages both clean annotated data and noisy weak supervision along with a self-paced learning mechanism. Extensive experiments on three different intent detection tasks show that our approach can effectively leverage the weakly supervised data to improve intent detection in emails.Comment: 10 pages, 3 figure